Disable Check Out To Local Drafts Folder

When checking out documents from SharePoint get a pop-up window with the option to “Use my local drafts folder.” Using the local draft option can potentially cause issues with the check-in and check-out process. Changing the default on this pop-up cannot be performed within SharePoint. It is a behavior specified by the local Office client.

To change the drafts folder default options you have two options

Configure locally on client

This option needs to be configured for every single client.

  • Open Microsoft Word 2007 or 2010
  • Go to the Word Options (Office Button > Word Options)
  • Under the “Save” section, change the “Save checked-out files to” option to “The web server” (Office 2007) or “The Office Document Cache” (Office 2010)

Configure for all users (within AD domain)

This will configure the setting using the group policies.

  • In Office 2007 this can be done by configuring the following entry in the registry using group policy:
    Key: [HKEY_CURRENT_USER\Software\Microsoft\Office\Common\Offline\Options]
    Registry Value Name: Local
    Registry Value: 0 (DWORD)
  • In Office 2010 this can be set using group policy templates:
    Category: Microsoft Office Document Cache
    Policy: Check-out to local disk
    Associated Registry Key: [software\policies\microsoft\office\common\offline\options]
    Registry Value Name: UseLocalDrafts
    Registry Value: 0

After a logoff or gpupdate a client should not use the local draft by default.


Windows Azure Data Center Locations World Wide

Update: An updated map can be found at https://joranmarkx.wordpress.com/2014/09/15/update-on-microsoft-azure-data-center-locations/

While doing a test drive to migrate our ASP.Net hosting services to Windows Azure we are forced to make a decision for the region we want to host our solutions. Our business is located in the Netherlands, so we want to use the most optimal location for the Azure hosting with the least network latency.

Although you are provided a choice for a region you do not have a visual on the location of the datacenter. On the Windows Azure homepage a direct answer was not easily found, but found a TechNet presentation by Senior Program Manager Henry Zhang which provided the detail I was looking for.

As you can see, Microsoft guarantees a <100 ms network latency in the green regions on the map. Especially the North Europe and West Europe are somewhat disputable to make a choice without having a visual. The map makes it clear that West Europe is located in the Netherlands (Amsterdam) and North Europe in Ireland. To select the most appropriate datacenter for your location you can easily test the network latency using the SQL Management Study (more http://blogs.msdn.com/b/sqlazure/archive/2010/05/27/10016392.aspx).

Good luck with choosing your Azure Datacenter!

More information on Azure services can be found:

Configure SharePoint 2010 Search Suggestions

One of the new exiting features of SharePoint 2010 is the search suggestion functionality. The functionality allready existed in SharePoint 2007 as post search suggestion (did you mean) but is improved in SharePoint 2010 search with pre search suggestion like google does.

When you start in a clean farm you will notice that no suggestions are showing up when typing search keywords. The suggestion database will be build with the searches executed by users on your sharepoint farm. The search suggestion database is updated daily from the search results statistics.

To help your sharepoint users to find the information needed you can do additions to the search suggestion database using PowerShell.

Open a SharePoint Management (powershell) prompt and type


You will get a list of search service applications in use.

$ss = Get-SPEnterpriseSearchServiceapplication -Identity “FASTQuery”

Here we get the FASTQuery service application. Other options are to get the “Search Service Application”, this is the default sharepoint search.

Now you can add search suggestions using the following command.

New-SPEnterpriseSearchLanguageResourcePhrase -SearchApplication $ss -Language En-Us -Type QuerySuggestionAlwaysSuggest -Name “My Suggestion”

We are allmost ready! The only thing we need to do is run the “Prepare query suggestions” job

Start-SPTimerJob -Identity “prepare query suggestions”

Now you’re done to check out the search suggestions in your search center.

View screencast

Hiding menu items in SharePoint 2010 Ribbon

A lot of customers are excited by the big bag of features SharePoint offers by default. But they don’t want to bother all users with this functionality. The SharePoint team did a great job by security trimming the SiteAction menu but made another design decision for the SharePoint 2010 Ribbon. Instead of removing unauthorized features they are greyed out.

SharePoint 2010 standard ribbon

SharePoint 2010 trimmed ribbon

Tobias Lekman did a great job by writing some nice (jquery) script to hide accomplish this task. The full article can be found here



DirSync 64-bits download is availlable (Directory Synchronization tool)

Finnaly the 64-bits version of the Directory Synchronization tool is availlable for download. The days are over to have a 32-bits server running to perform Active Directory Synchronisation to Office365!

The new DirSync tooling is based on the Forefront Identity Manager which provides a stable basis for AD Synchronization. It can be installed on Windows Server 2008 (r2), 64 bits.

To download the updated version, go to your Office 365 administration portal and go to the User Management section\Active Directory synchronization and click Setup (step 4)

If you need to upgrade from the 32-bits version note that you must minimize changes to your on-premises objects during the upgrade to the 64-bit instance of the directory synchronization tool. Modifications applied during upgrade are not synchronized!

To upgrade/install DirSync 64 bits, follow this steps

  1. (optional, only for upgrade) On the computer on which the Directory Synchronization tool is installed, open the Control Panel, select Add and Remove Programs, and then uninstall the Directory Synchronization tool.
  2. Install the 64-bit version of the Directory Synchronization tool installation file on another computer. To do this, sign in to the Office 365 portal, click Admin in the header, click Users under Management in the left pane, click Set up in the Users pane, select Windows 64-bit version, and then click the Download button for step 4: Install and configure the Directory Synchronization tool.
  3. On the last page of the installation program, select Start Configuration Wizard now, and then click Finish.     The Microsoft Online Services Directory Configuration Wizard starts.